Resources

This group represents all the items that make up of each Project. A resource can be a single media element (video, image, audio) or a group of media elements that create a unique resource. For example, it could be a set of images as part of a digitized manuscript or a group of videos describing a festivity.

You can use this Template to assist you in organizing resource data.

Group Resources Metadata Terms

Identification

Unique Record Identifier

Term name	Unique Record Identifier
Definition	An alphanumeric identifier for the record created for the IF Repository.
Entry	String-CV – Unique Project Identifier (Projects)
DC equivalent	dc:identifier
Repeatable	No
Modality	Mandatory
Guideline	The Project Managers of each project will receive a pre-assigned unique project identifier. Unique ID’s derivered from that ID and adding 4 digit secuential ordinal numbers.
Example	UFC00800001

Original Identifier

Term name	Original Identifier
Definition	Original/Local identifier for the record given by the local project team.
Entry	String-Free text
DC equivalent
Repeatable	No
Modality	Optional
Guideline	International or local identifiers associated with the original material.
Example	CO 1/25 (National Archives Reference), 309.6 P.97 (Dewey Classification Number), AGN COL CI Folder 75, Document 2 (ISADG classification), 2019SG07-0239 (Unique ID of a digital collection)

Member Of

Term name	Member Of
Definition	Shows the parent collection or object which this record related to/part of.
Entry	String-CV (Projects)
DC equivalent	dc:isPartOf
Repeatable	Yes
Modality	Mandatory
Guideline	Provide the name of the project as it is on the “Projects” sheet
Example	Vernacular Songs as Archives and Modes of Social Redress in Jamestown, Accra

Resource Title Preferred

Term name	Resource Title Preferred
Definition	The name given to the resource by the Creator (depositor) in any language.
Entry	String-Free text
DC equivalent	dc:title
Repeatable	No
Modality	Mandatory
Guideline	Provide a short title for the resource in any language. Do not use any punctuation. Only capitalize the first alphabet of the project title, acronyms and any personal and geographic names.
Example	Aso wiwo awon obinrin ile Yoruba

Resource Title Alternative

Term name	Resource Title Alternative
Definition	The name given to the resource by the Creator (depositor) in other language.
Entry	String-Free text
DC equivalent	dc:alternative
Repeatable	No
Modality	Optional
Guideline	Provide a translation or modified version of the title attributed to the record.
Example	Local-made cloth of a typical Ghanian lady

Digital Representations

Term name	Digital Representations
Definition	Name of the digital file or the folder of multiple files.
Entry	String-Free text
DC equivalent
Repeatable	No
Modality	Mandatory
Guideline	Provide the name of the digital file. Or if you have more than one file to represent, provide the path of the folder.
Example	Example_photo.jpg, UFC00800001/images/folder1

External Link_Website Name

Term name	External Link_Website Name
Definition	Name of the website where this resource was published.
Entry	String-Free text
DC equivalent
Repeatable	Yes
Modality	Optional
Guideline
Example

External Link_Website URL

Term name	External Link_Website URL
Definition	URL of the website where this resource was published.
Entry	String-Free text
DC equivalent
Repeatable	No
Modality	Optional
Guideline
Example

Scope and Content

Resource Description

Term name	Resource Description
Definition	A textual description of the content of the resource (knowledge profile = images; documents) in any language, including event and significance connected to the resource. Content descriptions in the case of visual resources
Entry	String-Free text
DC equivalent	dc:description
Repeatable	Yes
Modality	Strongly Suggested
Guideline	Provide textual description of the resource in English limited to maximum of three concise sentences. Include important keywords related to the significance of the resource. Since the description field is a potentially rich source of indexable vocabulary, care should be taken to provide this element when possible.
Example	Ile alo ti awon omode eya Arika lo ni odun to ti pe

Resource Description Alternative

Term name	Resource Description Alternative
Definition	A textual description of the content of the resource in other language, including event and significance connected to the resource. Content descriptions in the case of visual resources
Entry	String-Free text
DC equivalent	dc:description
Repeatable	Yes
Modality	Optional
Guideline	Provide textual description of the resource in other language limited to maximum of three concise sentences. Include important keywords related to the significance of the resource. Since the description field is a potentially rich source of indexable vocabulary, care should be taken to provide this element when possible.
Example	Story book used for play by Pandalong children to understand the direction of the moon and sun. Created between 1908 and 1910.

Primary Language

Term name	Primary Language
Definition	The primary language spoken by the participant (if video or audio resource). The primary language written on the image or in the document.
Entry	String-CV (Language)
DC equivalent	dc:language
Repeatable	Yes
Modality	Mandatory if
Guideline	Select the primary language spoken in the audio or video file. Select the primary language written on the image or in the document.
Example	English;Yoruba;Arabic

Other Language

Term name	Other Language
Definition	The other language spoken by the participant (if video or audio resource). The other language written on the image or in the document.
Entry	String-CV (Language)
DC equivalent	dc:language
Repeatable	Yes
Modality	Optional
Guideline	Select the other language spoken in the audio or video file. Select the other language written on the image or in the document.
Example	English;Yoruba;Arabic

Themes

Term name	Themes
Definition	Descriptive words that are most significant and unique to the resource
Entry	String-CV (Themes)
DC equivalent
Repeatable	Yes
Modality	Strongly Suggested
Guideline	Provide maximum of five most significant and unique words that can describe the content of the resource. Separate each word with comma
Example	Colonised;Forgotten;Inclusion;Post-conflict;Refugee

Keywords

Term name	Keywords
Definition	Descriptive words that are most significant and unique to the resource
Entry	String-Free text
DC equivalent	dc:subject
Repeatable	Yes
Modality	Strongly Suggested
Guideline	Provide maximum of five most significant and unique words that can describe the content of the resource. Separate each word with comma
Example	Migration;Conflict;Community

Notes

Term name	Notes
Definition	Any information that you want to add about this data, if you can not find a metadata field according to your need.
Entry	String (Free text)
DC equivalent
Repeatable	Yes
Modality	Optional
Guideline
Example

Spatial Coverage

Country

Term name	Country
Definition	The name of the country connected to the resource, where the content of the resource took place.
Entry	String-CV (Countries)
DC equivalent	dc:spatial
Repeatable	Yes
Modality	Optional
Guideline	Provide the name of the country that is connected to the resource.
Example	Argentina, Ghana, South Africa

Region

Term name	Region
Definition	The name of the region or state connected to the resource, where the content of the resource took place.
Entry	String-Free text
DC equivalent	dc:spatial
Repeatable	Yes
Modality	Optional
Guideline	Provide the name of the region/state/province that is connected to the resource.
Example	Osun, Chaco, Cape coast

City

Term name	City
Definition	Administrative, jurisdictional or settlement named historicaly or oficially as a city.
Entry	String-Free text
DC equivalent	dc:spatial
Repeatable	Yes
Modality	Optional
Guideline
Example

Address

Term name	Address
Definition	The name of the place/street name/area connected to the resource, where the content of the resource took place.
Entry	String-Free text
DC equivalent	dc:spatial
Repeatable	Yes
Modality	Strongly Suggested
Guideline	Provide the name of the place/street name/area that is connected to the resource.
Example	Gbongan, Kishi, Sidwell Street

Coordinates

Term name	Coordinates
Definition	Point or array of points that represents the coordinates of a place in space.
Entry	List of Coordinate Pairs (Floats)
DC equivalent	dc:coverage
Repeatable	Yes
Modality	Optional
Guideline	IT should be written as [lang,lat]
Example	[10.77555,106.701944]; [10.77555,106.701944;11.74205,106.50001]; [10.77555,106.701944;11.74205,106.50001;9.2568,110.45406]

Non-Geolocated Place

Term name	Non-Geolocated Place
Definition	This element captures the names of places that do not have specific geographical coordinates or are of imaginary or mythical nature.
Entry	String-Free text
DC equivalent	dc:coverage
Repeatable	Yes
Modality	Optional
Guideline	Provide the name of a place or space
Example	Aztlán, Atlantis, Tattooine

Socio-cultural Context

Cultural Group

Term name	Cultural Group
Definition	The cultural or ethnic group connected to the resource.
Entry	String-Free text
DC equivalent
Repeatable	Yes
Modality	Strongly Suggested
Guideline	Provide the names of all the cultural or ethnic group/community connected to the resource. This could be more than one.
Example	Arabs;Assyrians;Balanta

Cultural Context

Term name	Cultural Context
Definition	The cultural event or context associated with the resource.
Entry	String-CV (Cultural Context)
DC equivalent
Repeatable	Yes
Modality	Strongly Suggested
Guideline	Describe the cultural context or event associated with the resource. This descriptor responds to ‘What was happening when the resource was produced?’, ‘What event or practice is the resource recording?’ A list of suggested events is provided but add additional, more specific values to the vocabulary.
Example	Dancing;Migration;Singing

Social Group Setting

Term name	Social Group Setting
Definition	The social group associated with or recorded by the resource.
Entry	String-CV (Social Group)
DC equivalent
Repeatable	Yes
Modality	Optional
Guideline	Describe the social group associated with the resource. This descriptor responds to ‘What is the description of the people recorded by the resources?’ A list of suggested social group is provided but add additional, more specific values to the vocabulary. e.g. https://simplicable.com/society/social-groups
Example	Classmates;Family;Committees

Technology

Production Technique

Term name	Production Technique
Definition	The defined way adopted to produce the resource.
Entry	String-Free text
DC equivalent
Repeatable	Yes
Modality	Optional
Guideline	Describe the technique used in producing the resource. This descriptor responds to ‘How was the resource produced?’ A list of relevant production technique is provided but additional techniques can be added.
Example	Photography;Report writing;Audio recording;Video recording

Equipment used

Term name	Equipment used
Definition	The equipment used directly for the production of the resource.
Entry	String-Free text
DC equivalent
Repeatable	Yes
Modality	Optional
Guideline	List all the equipment used for the production of the resource. Provide the general names of each equipment, separated with commas.
Example	Tripod stand;DSLR camera;Video recording

Dates

Date of creation

Term name	Date of creation
Definition	A point or period of time associated with the creation of the resource.
Entry	Integer
DC equivalent	dc:created
Repeatable	Yes
Modality	Strongly Suggested
Guideline	Enter the date the resource was created. Recommended practice is to express date using the format YYYY-MM-DD [ISO 8601-1]. If the full date is unknown, month and year (YYYY-MM) or just year (YYYY) may be used.
Example	2022-01-04 or 2022-01 or 2022

Date of digitisation

Term name	Date of digitisation
Definition	A point or period of time associated with the digitisation of the resource. E.g. scanning, photographing date.
Entry	Integer
DC equivalent
Repeatable	Yes
Modality	Strongly Suggested
Guideline	Enter the date the resource was created. Recommended practice is to express date using the format YYYY-MM-DD [ISO 8601-1]. If the full date is unknown, month and year (YYYY-MM) or just year (YYYY) may be used.
Example	2022-01-04 or 2022-01 or 2022

Date of publication

Term name	Date of publication
Definition	A point or period of time associated with the publication of the resource.
Entry	Integer
DC equivalent
Repeatable	Yes
Modality	Optional
Guideline	Enter the date the resource was created. Recommended practice is to express date using the format YYYY-MM-DD [ISO 8601-1]. If the full date is unknown, month and year (YYYY-MM) or just year (YYYY) may be used.
Example	2022-01-04 or 2022-01 or 2022

Access and Sensitivity

Rights Ownership

Term name	Rights Ownership
Definition	Information about the individual/community/groups/organisation who owns the rights in and over the resource.
Entry	String-CV (Participants)
DC equivalent	dc:rightsHolder
Repeatable	Yes
Modality	Mandatory
Guideline	Select the participant or community that owns the rights in and over the resource from the participants vocabulary. You can add names of individual/community/organisation that are not on the list to the vocabulary list, then here.
Example	Name Surname;University of Ghana;Ilesa community

Rights

Term name	Rights
Definition	Information about the shareability, distribution and adaptation of the resource by users.
Entry	String-CV (Rights)
DC equivalent	dc:rights
Repeatable	Yes
Modality	Mandatory
Guideline	Select which license, public domain mark or right statement is applicable to the resource. If not sure, select a restricted approach so the resource can be opened in the future.
Example	CC BY-NC; In Copy Right

Cultural Sensitivity

Term name	Cultural Sensitivity
Definition	This refers to the attributed standard that governs the content and knowledge of the resources and who can access the resource.
Entry	String-CV (Cultural sensitivity)
DC equivalent
Repeatable	Yes
Modality	Mandatory
Guideline	Select the level of cultural sensitivity of the content and knowledge of the resource. Consider this carefully before making your selection. —Highly sensitive – refers to resource that cannot be viewed, downloaded, print nor accessed. The resources in this category are confidential. The depositor, persons connected to the project and repository administrators may have access to the resource. Moderately sensitive – refers to resources that are to be viewed only, not to be downloaded and print. Retrievers interested in accessing the resource need to fill ‘Data Retrieval Form’ to justify the need for the resource. Data Retrieval Form to be assessed and approved by the Principal Investigator and co-PIs. Low sensitivity – refers to resources that are to be shared openly. Retrievers will be able to view, download, print and use
Example	Highly sensitive, Low sensitive, Moderately sensitive

Access restriction

Term name	Access restriction
Definition	This refers to availability of the resource.
Entry	String-CV – Access Restrictions
DC equivalent
Repeatable	No
Modality	Mandatory if
Guideline	Select the level of access that is appropriate to the resource. “Accessible to public” will make the resource open to see and download for any visitor to the repository; “Not accessible to public” will keep the resource in private; “Restricted public access” makes the resource accessible only to registered users. This conditions can be change after the resource is ingested in the repository.
Example	“Accessible to public”

Reasons for restriction

Term name	Reasons for restriction
Definition	Justification for limiting access to the resources
Entry	String-Free text
DC equivalent
Repeatable	Yes
Modality	Mandatory if
Guideline	The field is Mandatory if the value for ‘Access restriction’ is Yes. Provide justifications for limiting the access to the resource and specify the consequences and potential impacts of making the resource accessible. Specify if access to the resource should ne restricted permanently or for a specific period of time.
Example	The image records various civil protests and disobedience is countries that are repressive. Making the image accessible could make the persons connected to the image targets. Therefore, access to the image should be permanently restricted.

Intellectual Property

Creator

Term name	Creator
Definition	The individual that is primarily responsible for the production of the resource.
Entry	String-Free text
DC equivalent	dc:creator
Repeatable	Yes
Modality	Strongly Suggested
Guideline	Select the participant that is primarily responsible for the production of the resource. If many participants are involved, select the lead person for the production of the resource and list other as contributors.
Example	Name Surname;Name2 Surname2

Contributors

Term name	Contributors
Definition	The individuals that supported the creator or contributed to the production of the resource.
Entry	String-Free text
DC equivalent	dc:contributor
Repeatable	Yes
Modality	Optional
Guideline	List all the individuals that contributed or supported the production of the resources. Separate each contributor with commas.
Example	Name Surname;Name2 Surname2